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Exchange 2010 introduced a new built in cmdlet “Add-MailboxFolderPermission”. This command helps us to assign and Manage Folder level permissions for all folders/calendar of a mailbox in the organization.

I have been working with a cloud provider who wants RO access to the “Deleted items folder” for all mailboxes in the company.

The Access Rights parameters are as below:

• ReadItems:  The user has the right to read items within the specified folder.
  
• CreateItems   The user has the right to create items within the specified folder.
  
• EditOwnedItems   The user has the right to edit the items that the user owns in the specified folder.
  
• DeleteOwnedItems   The user has the right to delete items that the user owns in the specified folder.
  
• EditAllItems   The user has the right to edit all items in the specified folder.
  
• DeleteAllItems   The user has the right to delete all items in the specified folder.
  
• CreateSubfolders   The user has the right to create subfolders in the specified folder.
  
• FolderOwner   The user is the owner of the specified folder. The user has the right to view and move the folder and create subfolders. The user can’t read items, edit items, delete items, or create items.
  
• FolderContact   The user is the contact for the specified public folder.
  
• FolderVisible   The user can view the specified folder, but can’t read or edit items within the specified public folder.
  

The Roles with which we can provide the access rights are as below:

• None   FolderVisible
  
• Owner   CreateItems, ReadItems, CreateSubfolders, FolderOwner, FolderContact, FolderVisible, EditOwnedItems, EditAllItems, DeleteOwnedItems, DeleteAllItems
  
• PublishingEditor   CreateItems, ReadItems, CreateSubfolders, FolderVisible, EditOwnedItems, EditAllItems, DeleteOwnedItems, DeleteAllItems
  
• Editor   CreateItems, ReadItems, FolderVisible, EditOwnedItems, EditAllItems, DeleteOwnedItems, DeleteAllItems
  
• PublishingAuthor   CreateItems, ReadItems, CreateSubfolders, FolderVisible, EditOwnedItems, DeleteOwnedItems
  
• Author   CreateItems, ReadItems, FolderVisible, EditOwnedItems, DeleteOwnedItems
  
• NonEditingAuthor   CreateItems, ReadItems, FolderVisible
  
• Reviewer   ReadItems, FolderVisible
  
• Contributor   CreateItems, FolderVisible
  

Ref: http://technet.microsoft.com/en-us/library/dd298062(v=exchg.150).aspx

The following roles apply specifically to calendar folders:

• AvailabilityOnly   View only availability data
  
• LimitedDetails   View availability data with subject and location
  

We will see how we can assign Calendar access permissions to another user:

In the below examples I have set the permissions for the mailbox Exchangeteam to James and John.

Add-MailboxFolderPermission ExchangeTeam@MSExchangeGuru.Local:Calendar -User James@MSExchangeGuru.Local –AccessRights editor

Commands to set calendar or remove calendar permissions on multiple mailboxes.

Get-Content C:tempCalendar.txt | ForEach-Object {Add-MailboxFolderPermission $_”:Calendar” -User James@MSExchangeGuru.Local -AccessRights Reviewer}

Get-Content C:tempCalendar.txt | ForEach-Object {Remove-MailboxFolderPermission $_”:Calendar” -User James@MSExchangeGuru.Local -AccessRights Reviewer}

We will see how we can assign Folder access permissions to another user:

Add-MailboxFolderPermission –Identity ‘ExchangeTeam@MSExchangeGuru.Local:Reports’ –User John@MSExchangeGuru.Local –AccessRights Owner

Use Set-MailboxFolderPermission cmdlet to update folder-level permissions for all folders within a user’s mailbox. The cmdlet differs from the Add-MailboxFolderPermission cmdlet in that it edits an existing permission entry.

Set-MailboxFolderPermission –Identity ‘ExchangeTeam@MSExchangeGuru.Local:Reports’ -User John@MSExchangeGuru.Local –AccessRights Owner

Verify if the access rights assigned successfully:

View the permissions under outlook/WebApp of ExchangeTeam account.

To remove the access and verify:

Remove-MailboxFolderPermission –Identity ‘ExchangeTeam@MSExchangeGuru.Local:Reports’ –User John@MSExchangeGuru.Local

Ratish Nair

Microsoft MVP | Exchange Server

Team @MSExchangeGuru

Posted July 7th, 2014 under Exchange 2013, Exchange Tools, Uncategorized. RSS 2.0 feed. Leave a response, or trackback.