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Exchange 2016 – Email Signature from server side

Because of some companies policy you may need to configure a signature template to be used automatically for user’s mails.

That can be configured using transport Rules as following steps:

  • Open Exchange Admin Center > Mail flow > Rules

  • Choose add new rule > Apply disclaimers

  • You should then specify the rule name and the users that the rule should be applied on

  • Choose Enter text to add the disclaimer that can be considered as a signature

  • Then you can add the disclaimer using the HTML code

  • For the all Exchange mailbox variables that you can use “Get-user” Cmdlet

Ratish Nair

Microsoft MVP | Office Servers and Services

Team @MSExchangeGuru

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