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7 Reasons to Invest in Email Archiving

Email archiving is the killer add-on to email infrastructures. It offers users the freedom from quotas, admins an easy way to manage their message store sizes, quick and complete access to all email, and it eliminates all the possible ways in which messages can be lost when not stored on a server. This makes email archiving the problem solver whenever it comes to issues with email. It is a simple-to-implement, bolt-on addition to practically any email system, which can be done without any interruption to services, and that can provide immediate benefits. With that in mind, here are seven reasons to invest in email archiving today:

  1. Provide virtually unlimited mailboxes to your users
    Email is the way most users prefer to communicate. Whether it is internally, or with customers, vendors, or suppliers, email use will continue to grow. Email archiving ensures users have all the space they need and helps to ensure that business can continue uninterrupted or hindered by the need to purge old email, delete attachments, etc.
  2. Eliminate the need to use PSTs
    Users horde email, and all quotas do is force them to move email to PSTs. And you know how much fun it is to try to recover a corrupted PST file. Email archiving’s simple message for users is this – no more PSTs.
  3. Avoid data loss
    If you have dealt with a corrupted PST that could not be repaired; a crashed hard drive, or a lost laptop, then you have experienced data loss first hand. Email archiving ensures that all emails stay on the servers in the datacenters, where they can be backed up and restored.
  4. It’s more economical than adding space to Exchange
    Even with the performance improvements in Exchange 2010, adding storage capacity to Exchange is a much more costly proposition than to other servers. Email archiving can use an efficient database and cheaper disks (DAS, NAS, SAN, JBOD) reducing your storage costs per MB significantly.
  5. Ensure all messaging is searchable
    Whether for compliance, or just to find that critical customer email from two years ago, keeping all the email on servers means that you can find it when you need it, and email archiving does just that.
  6. Ensure all messaging is discoverable
    Email archiving also means that any and all messages that might be the subject of a discovery order can be quickly, and centrally, found. You won’t have to call users in to image their laptops, or play twenty questions with opposing counsel.
  7. Support your document retention policy
    At the same time, email archiving can also automatically delete and purge messages that should be removed per your document retention policy, which means that you won’t have anything older than you want sitting around taking up space.

Email archiving greatly extends and enhances your email system, while also helping you avoid dealing with corrupt PST files or data loss. Keeping all email online ensures that searches for compliance and discovery can be done quickly and easily. Email archiving can also extend the useful life and capacity of your existing email infrastructure without having to invest in costly high-performance storage or tie your users down with unpopular quotas.

This guest post was provided by Casper Manes on behalf of GFI Software Ltd. GFI is a leading software developer that provides a single source for network administrators to address their network security, content security and messaging needs. Learn more about email archiving.

All product and company names herein may be trademarks of their respective owners.

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